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Event Accessibility Checklist

 

Please fill out the below Event Accessibility Checklist! By completing this form, you’re ensuring that all participants can fully engage and feel included, reflecting SHIP’s core values of respect, inclusion, and professionalism.

Event Accessibility Checklist
Your Name
Your Name
First Name
Last Name

Exterior space: entrance/exit to facility

Entry and exit accessible to people with mobility needs (wheelchair, scooter, crutches, walker)
Ramps with handrails
Stairs with handrails
Automatic doors
Entry and exit accessible to people with visual needs (low vision, blindness (recognizable, well lit, large signage; braille available)
Large print signage (at least 16 pt font for signage; 14 pt font for documents)
Adequate lighting
Entry and exit accessible to people with hearing needs (hard of hearing, deaf)
Buzzer door
Visual entry code (flashing light)
Accessible parking
Designated accessible parking spots
Parking lot is well lit

Interior space

Interior space accessible to people with mobility needs
Ramps with handrails
Stairs with handrails
Elevators
Smooth, firm surfaces
Doors easy to open
Automatic doors
Accessible washrooms
Gender neutral washroom available
Designated seating for wheelchairs/walkers etc.
Interior space accessible to people with visual needs
Large print signage
Braille signage
Raised letter signage
Free of hazardous protrusions
Level ground/floors
Interior space well lit and have adjustable lighting
Interior space accessible to people with hearing needs
Visual emergency alarm system
Sound proofing
Available seating close to sound system

Other considerations

Transportation provided is accessible (if applicable)
Environment scent free or low scent
Seating arrangements are flexible (neurodiverse needs, armrests, wide seating (no armrests, larger width)
“Busy box” items available for those with neurodiverse needs (doodle items, tactile items)

Invitation

The writing is clear and in a legible font and size
Appropriate icons have been used (accessible, sign language interpreter, closed captioning)
Communication of SHIP’s accommodations process included (“We strive to host inclusive, accessible events that enable all individuals to engage fully.")

Communications

Language interpretation available
Subtitles available for any video content
Digital content accessible for screen readers
Assistive listening devices available
Materials available in print for those who may need it (large font materials)
Image descriptions available for digital or print materials
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